Aspen Ridge Preparatory School seeks an Administrative Assistant to provide high-level administrative and operational support to ensure the school day runs smoothly and the leadership team can remain focused on student success, instructional leadership, and campus operations.
Requirements
- Serve as a key point of contact for the Principal and Administration team, managing communications with staff, students, families, district partners, and community stakeholders.
- Manage schedules and calendars, including prioritizing requests, coordinating meetings, and preparing agendas and materials.
- Draft and format professional communication, including memos, emails, letters, and internal updates.
- Maintain a professional communication flow, ensuring messages and requests are routed to the appropriate team member.
- Support daily office operations through strong organization, orderly systems, and consistent follow-through.
- Maintain filing systems, records, and documentation in alignment with school procedures and confidentiality expectations.
- Support ordering, tracking, and inventory of office and administrative supplies in alignment with school processes.
- Assist in maintaining welcoming, organized shared spaces that reflect Aspen Ridge's professionalism and culture.
- Maintain confidential student and staff records with discretion and professionalism, sharing information on a need-to-know basis.
- Support leadership with documentation and record requests related to attendance, discipline, student support plans, staff processes, and other operational reporting as assigned.
- Assist with compiling reports, tracking required items, and ensuring documents are filed and accessible to administrators.
- Support student welfare and safety by helping manage time-sensitive communication, daily needs, and campus logistics.
- Assist with coordinating student-related meetings and documentation, ensuring families and staff have clear information and next steps.
- Provide responsive, respectful customer service to families while maintaining strong boundaries, discretion, and adherence to school processes.
- Coordinate logistics for leadership meetings, school meetings, and school events, including scheduling, invitations, materials, minutes, and follow-up tasks.
- Support professional development logistics, meeting preparation, and staff-facing event needs as assigned.
- Help ensure events and meetings run smoothly by anticipating needs and proactively resolving issues.
- Act as a proactive partner to the Principal and Administration team by anticipating needs, tracking action items, and supporting completion of time-sensitive deliverables.
- Take initiative on assigned projects, follow through with internal stakeholders, and assist with problem-solving to remove barriers for the team.
- Support a culture of positivity, professionalism, and high expectations in all internal and external interactions.
- Participate in staff development activities necessary to improve job-related skills.
- Comply with all school, district, and state regulations and policies.
- Perform other duties as assigned.
Benefits
- Up to 48 hours of sick time
- A minimum of 48 hours of personal PTO annually