Executive Assistant

The Executive Assistant will assist the Group Company Secretary in performing duties as required by a public company listed on the JSE, including communicating and resolving high-level telephone enquiries, managing the diary of the Group Company Secretary, and maintaining accurate attendance registers and minute books.

Requirements

• Assist the Group Company Secretary in performing duties as required by a public company listed on the JSE
• Effectively communicate and resolve high-level telephone enquiries
• Manage and screen telephone calls for the Group Company Secretary
• Organise and maintain the diary of the Group Company Secretary
• Formulate and ensure the distribution of the Annual Schedule of Meetings across the Group
• Upload and publish Board and sub-Committee meeting packs on Due Diligence
• Due Diligence administrator and engage with users/service provider to resolve issues
• Ensure the maintenance of accurate and up-to-date Board and sub-Committee attendance registers and minute books
• Drafting and executing of extracts of minutes of meetings of the Board and Executive Committee of the Company
• Assisting with the induction of newly appointed directors
• Assists with preparation of annual evaluation of NEDs and Committees
• Preparing quarterly payment schedules and invoices for all NEDs and process for payment
• Co-ordinate the submission of reports by various departments/businesses and loading on Due Diligence
• Dealing effectively with general requests and enquiries from subsidiary companies and/or external parties
• Type and format contracts and general correspondence
• Co-ordinate the bookings of all conferences and seminars for the department
• Co-ordinate all social interactions for clients and/or the department
• Supervise all general office duties to ensure the efficient administration of the department
• Administer the SharePoint Portal site in respect of the Legal Department