Help AG is seeking a talented and experienced Order Management Specialist to work closely with the Finance team, handling tasks such as issuing purchase orders, posting GRNs, and monitoring inventory.
Requirements
- Create projects in SharePoint and upload supporting documents
- Create Purchase Orders (PO) in the system – BC365
- Send POs to suppliers through BC365 for projects and internal purchases
- Monitor and follow up status of orders to meet delivery deadlines – email, phone calls
- Receive shipments from distributors and vendors, ensuring that the right items, quantities, and serial numbers are received
- Post Goods Receipt Notes (GRN) and generate Delivery Notes.
- Post supplier invoices while ensuring that invoices comply with tax regulations
- Post purchase journals and inventory entries
- Coordinate deliveries to end-customers with the support of BDMs and PMs
- Send customer licenses – seed files, certificates, entitlements, proof of delivery
- Update projects in SharePoint when and where applicable
- Liaise with suppliers, couriers, forwarders, and delivery partners
- Prepare reports - deliveries, revenue and cost allocation, among others
- Periodic visit to 3rd party/offsite warehouse to conduct inventory count
- Support auditors during year-end inventory count
- Maintain physical files for supplier and customer delivery notes, contracts, shipping documents
- Maintain a tidy and organized onsite storeroom
- Support in supplier onboarding, due diligence and completing 3rd party forms in KSA
- Review of orders (OPE) for KSA
- Other ad hoc tasks as maybe required from time to time.
Benefits
- Health insurance with one of the leading global providers for medical insurance
- Career progression and growth through challenging projects and work
- Employee engagement activities throughout the year
- Tailored training & development program