Safety & Compliance Administrative Assistant

We are seeking a Safety & Compliance Administrative Assistant to support our Safety & Compliance department who will assist in maintaining regulatory compliance and safety standards by performing administrative duties associated with document storage, reporting, training record management, and scheduling.

Requirements

• Maintain and organize digital and physical files related to safety and compliance
• Schedule and track employee safety training, certifications, toolbox talks, tailboards, LMS course completions, and other compliance documentation
• Coordinate internal and third-party training events, invites, and renewals
• Support the onboarding process by gathering and storing safety & training documentation, coordinating trainers, and ensuring proper record keeping
• Input and maintain data in safety management systems (e.g. ISNetworld, Avetta, etc.) and customer-specific portals (e.g. OneVision, Pathwave, Unify.CMS, etc.)
• Assist with preparing reports, audit responses, and other compliance documents
• Work with Safety Professionals to produce any required training documentation, safety reports, or other records requested
• Assist with incident reporting and investigations by organizing records, compiling form entries, and ensuring confidentiality of files
• Assist with communications like bulletins, newsletters, alerts, and physical or digital signage
• Assist with fleet safety & compliance administrative functions to track compliance with DOT regulations and standards

Benefits

• Competitive salary
• Vehicle allowance program
• 401(k) with company matching
• Tuition reimbursement
• Comprehensive benefits package including medical, dental, and vision