Administrative Assistant (Coeur d'Alene)

The Administrative Assistant will perform a wide variety of administrative and clerical tasks, including providing support to site leadership, Accounting, Human Resources, employees and customers.

Requirements

• Act as the point of contact for leaders, employees, and external partners.
• Answer and direct phone calls, emails, and inquiries to the appropriate parties.
• Assist with purchasing supplies and maintaining office stock inventory.
• Organize and maintain file systems.
• Support the accounting team with AP processes and special projects
• Assist with onboarding new employees, including preparing welcome materials and scheduling orientation.
• Maintain accurate and confidential electronic employee records.
• Help coordinate employee communications, notices and policy updates.
• Support employees by addressing basic HR related questions and directing them to appropriate resources as needed.
• Prepare outgoing mail and correspondence, including email and faxes.
• Prepare reports and documentation as needed for meetings and take minutes.
• Make travel and meeting arrangements.
• Assist in planning and organizing company events, meetings, and conferences by coordinating the logistics, including venue bookings, catering, and materials.