Executive Admin Coordinator
Intent HQQueluz e Belas, Portugal
Posted February 26, 2026
Full Time
About the Company
Intent HQ is a leader and innovator in Customer AI Analytics and Data Science with a blue chip international enterprise customer base and solid financial backing from our investors.
Job Description
Intent HQ is seeking a proactive and highly organised Executive Admin Coordinator to provide administrative and operational support across the Portugal-based leadership team. The role is responsible for streamlining day-to-day leadership administration, including scheduling, coordination, follow-ups, and office support, to enable leaders to focus on strategic priorities.
Requirements
- Fluent Portuguese
- Strong written and spoken English
- Previous experience in executive support, operations, or office coordination
- Highly organised and detail-oriented
- Discreet and trustworthy
- Comfortable working independently
- Strong digital skills (Google Workspace)
- Experience working with international teams preferred
- Calm under pressure
- Leans in and wants to help
- Anticipates needs before being asked
- Structured and methodical
- Professional and diplomatic
- Comfortable supporting senior stakeholders
Benefits
- Competitive hourly or monthly retainer rate depending on experience
- Self-employed basis under Portuguese Recibos Verdes
- Opportunity to work with cutting-edge technology in an innovative environment
