The Administrative Coordinator provides administrative, technical and organizational support to the Career Management Center (CMC) at Stern@NYUAD. The position involves a wide range of administrative and general office duties, including managing schedules, coordinating logistical requirements, and interacting with stakeholders. The role also involves coordinating activities within Stern@NYUAD and across administrative functions of the University.
Requirements
- Provide high-level administrative support to the leadership of Stern@NYUAD
- Manage the calendar and work schedule of the leadership team
- Arrange travel and event logistics
- Schedule and provide needed documentary support for meetings
- Maintain hard-copy and electronic files and document management/retrieval systems
- Handle calls and requests for information
- Manage office contacts and database information
- Respond to a variety of inquiries, resolve routine and non-routine problems
- Provide liaison services and coordination as needed between the department and other university offices and senior leaders in Abu Dhabi or other locations
- Support and assist with various projects as required
- Establish a monitoring and status-of-work reporting system regarding ongoing office projects for which senior leadership is responsible
- Prepare information and research reports as senior leadership may require
- Provide overall team support and administrative provisions to assist with team efficiencies and effectiveness
- Perform clerical duties, including photocopying and faxing materials, processing forms, maintaining office files and records, picking up and delivering mail and materials, maintaining inventory of general office supplies, etc.
- Monitor activity of department budgets and maintain data on spreadsheets
- Compare invoices with actual expenditures and investigate and resolve discrepancies with the budget office
- Process and maintain the expenses and reimbursements for senior leadership
- Manage budget tracking and reporting
- Be responsible for expense reports in relation to procurement, purchasing and payment
- Support the planning and execution of on-campus and off-campus events
- Assist in maintaining career platforms by creating job postings, generating standard reports, and ensuring data accuracy and timely updates
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Tuition Reimbursement
- Relocation Assistance
