Personal Assistant

The Personal Assistant serves as the primary point of contact for internal and external transactions, handling administrative functions, and fulfilling all administration requirements assigned.

Requirements

• Ensure to compile data, prepare error free reports or collate data for consideration and presentation by supervisor/manager
• Process and respond promptly to incoming and outgoing communications
• Maintain a scheduler to help organize appointments with the immediate superior
• Maintain a log of visitors and appointments for easy reference
• Ensure to appear and act in a professional and pleasant manner with all visitors
• Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries
• Record all distributed documents and monitor actions taken for correspondence that require reply
• Monitor all documents coming in or leaving the department in compliance to the quality management system
• Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the immediate superior
• Support the implementation of HSE initiatives
• Participate in safety awareness activities
• Contribute to incident reporting and resolution in alignment with company and IMS policies

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan
• Visa Sponsorship
• Four Day Work Week
• Generous Parental Leave
• Tuition Reimbursement
• Relocation Assistance