Administrative Associate

The Administrative Associate provides cross-functional support across operations, accounting, HR, and executive leadership. This role is responsible for expense management, financial reconciliations, reporting, vendor and inventory oversight, and intercompany coordination.

Requirements

• Manage employee expense reports, approvals, and training for new and existing employees on the expense tracking platform
• Maintain and oversee fixed asset management and tracking
• Reconcile intercompany invoices, including monitoring and resolving open items
• Perform end-of-month bank statement reconciliations
• Support month-end close by reconciling goods receipts and partnering with the Accounting Clerk to ensure a smooth close process
• Prepare and post accrual and prepaid entries in coordination with accounting
• Process new account setup, credit checks, and customer credit requests
• Handle escalation issues with business partners and resolve operational concerns
• Follow up with vendors on operational issues to ensure timely resolution
• Help oversee cost saving initiative when requested by executive leadership or Human Resources
• Coordinate and process customer visit checks in accordance with company policies
• Conduct outreach and follow-up with applicants for RGI positions
• Follow up on training records for compliance
• Update and maintain HR boards across all RGI facilities
• Help plan RGI events
• Help with 6S initiative
• Prepare and deliver reports and information requested by the CSMO and CEO