We're looking for a detail-oriented and proactive Accounts Payable Specialist to join our team. This role reports into the Controller and plays a critical part in keeping our accounting operations running smoothly by ensuring timely and accurate payment processing, vendor management, and support on commissions.
Requirements
- Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing.
- Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system.
- Reconcile vendor statements and resolve discrepancies in coordination with internal teams and external vendors.
- Ensure proper documentation by matching purchase orders and contracts with invoices.
- Prepare and process payment batches, including checks and electronic transfers.
- Monitor payment deadlines to ensure on-time disbursements.
- Perform credit card and bank reconciliations.
- Support month-end close activities and audit preparations.
- Maintain compliance with company policies, financial regulations, and internal controls.
- Assist in optimizing financial workflows and suggesting process improvements.
- Provide accounting support across multiple departments or entities as needed.
- Establish and maintain relationships with vendors, addressing inquiries and negotiating payment terms.
- Partner with internal departments to resolve payment issues or documentation gaps.
- Assist senior finance team members and respond to ad hoc accounting requests.
- Calculate commissions based on sales performance and company policy.
- Prepare and process timely, accurate commission payments to eligible employees.
- Maintain organized records of commission structures, payouts, and supporting data.
- Reconcile commission reports with actual sales data and address discrepancies.
- Generate reports on commission activity to support payroll and sales leadership.
Benefits
- 15+ PTO Days
- Flexible/Hybrid work model (WFH and Remote opportunities)
- Medical/dental/vision coverage
- 401k matching plan
- Pre-tax commuter benefits
- Travel to major cities (all expenses paid)
- Opportunity for lateral and vertical movement within the company, inter/intra departmentally
