Front Office Coordinator
RubinBrown LLPSt. Louis, Missouri, United States
Posted January 9, 2026
Full Time
About the Company
RubinBrown LLP is a full‑service professional services firm that serves closely held and publicly traded companies, as well as non‑profit and public sector organizations. The firm offers a broad range of services—including accounting, auditing, tax advisory, M&A support, litigation and forensic investigations, valuations, internal and IT audits, and business process improvement—to help clients build, protect, and maximize value. RubinBrown’s distinctive "one‑firm" culture fosters deep teamwork and a shared commitment to client service, enabling the firm to explore innovative alternatives and deliver tailored solutions. With over 70 years of experience, RubinBrown remains a trusted advisor known for its integrity, expertise, and dedication to the public interest.
Job Description
The Front Office Coordinator is the first point of contact in the office suite, setting the tone for Totally Satisfied Clients and Guests.
Requirements
- Greet all guests to the firm (clients, vendors and visitors) as they arrive at the office
- Create a warm, friendly and sincere environment
- Greet guests by name
- Offer guests newspapers
- Offer guests refreshments
- Validate parking tickets
- Converse with guests waiting in the lobby for a team member
- Maintain office appearance
- Organize newspapers, magazines and other periodicals
- Load and unload dishwasher daily
- Keep conference rooms, front desk area, and reception kitchenette clean and orderly
- Monitor and restock catering room supplies (drinks, paper towels, etc.)
- Notify office administrative manager of any needed facility repairs or light bulb replacements
- Monitor use and availability of conference rooms
- Reserve rooms when requested
- Check equipment in conference rooms (phones, projectors, computers, etc.) daily and report to IT any damages.
- Support with setting up Conference Room tablets, as needed
- Conference room table and chair coordination, as needed
- Food ordering/setup/cleanup for various meetings & trainings
- Schedule food delivery prior to meeting, set up for the meeting, and clean up afterwards.
- Operate Switchboard
- Answer and transfer incoming calls
- Assist clients paying over the phone
- Determine the nature of each call
- Screen phone calls for team members
- Transfer calls into voicemail
- Mail Operations
- Track incoming packages for team members and outgoing packages for clients
- Assist with incoming mail, outgoing packages and couriers, as needed
- Assist the administrative team (office services, executive assistants, etc.) or any other team member with administrative tasks such as:
- Assist set up and preparation for meetings and seminars
- Produce documents in Microsoft Word, Excel, and PowerPoint using designed templates
- Assist with distribution of invoices and statements to clients
- Assist with review of documents when requested
- Proofread documents when requested
- All other duties as assigned
