The Project Coordinator provides administrative, operational, and project management support to ensure the effective planning, execution, and reporting of departmental and cross-departmental projects. The position will assist with facility and maintenance project coordination, budget tracking, technology implementation, reporting, and support for special initiatives assigned to the Facilities Department by Tribal Administration.
Requirements
- Reports to and follows the direction of the Facilities Director and complies with all Spokane Tribe policies and procedures.
- Supports coordination of facilities projects including scope development, scheduling, budgeting, and documentation management.
- Tracks project progress, expenditures, and funding allocations to ensure alignment with approved budgets and grant requirements.
- Assists with procurement processes, including preparation of bid documents, proposal tracking, contract documentation, and compliance records.
- Maintains organized project files including contracts, change orders, pay applications, certified payrolls, inspection reports, and closeout documents.
- Coordinates communication between contractors, consultants, Tribal departments, and external agencies.
- Reviews and tracks construction documents, scopes of work, and project deliverables for completeness and consistency.
- Prepares reports, meeting minutes, schedules, and correspondence to support leadership decision-making and audit readiness.
- Supports capital improvement planning and preventative maintenance tracking initiatives.
- Ensures compliance with applicable safety standards, grant requirements, and Tribal policies.
- Responds to urgent facility or project-related matters as directed.
- Performs other related duties as assigned.
Benefits
- Paid Time Off
- 401k Matching
- Retirement Plan
