Virtual Executive Assistant - Part-time Remote

The Virtual Executive Assistant will provide comprehensive administrative support to the CEO, facilitating efficient communication and workflow. This role involves managing phone communications, scheduling and coordinating sales appointments, preparing detailed proposals, and handling various administrative tasks to support business operations within a technology-focused environment.

Requirements

• Answer and manage incoming calls professionally and promptly
• Screen and direct calls to appropriate team members
• Take accurate messages and ensure timely follow-up
• Coordinate and schedule sales appointments and meetings
• Manage the CEO's calendar, including arranging travel and accommodations as needed
• Send reminders and confirmations to clients and internal teams
• Prepare, format, and proofread business documents, reports, and presentations
• Manage email correspondence, ensuring timely responses and follow-ups
• Maintain and organize digital files and records for easy access and retrieval
• Collaborate with sales and marketing teams to gather necessary information for proposals
• Draft, compile, and finalize comprehensive proposals tailored to client needs
• Assist with data entry and management tasks
• Conduct research as needed to support business initiatives
• Perform other administrative tasks as assigned to support the CEO and executive team