Accounting Assistant I, II, III, or Senior

The Senior Accounting Assistant supports the Accounts Payable function by ensuring accurate and timely processing of invoices and payments, while maintaining vendor relationships. This role also supports compliance and contributes to the integrity of financial records to enabling efficient business operations.

Requirements

• Process and verify invoices for completeness and duplicates, submit for approval
• Process payments according to payment terms and approval of invoices
• Follow up on unmatched items, invoices without adequate backup and un-invoiced items.
• Reconcile vendor statements and resolve discrepancies
• Investigate invoices that are beyond predefined payment terms.
• Calculate appropriate use tax accruals for appropriate items.
• Coordinate Communication of AP policies and procedures both internally and externally.
• Monitor month end close process with AP team.
• Assist AP Manager with annual 1099 process.
• Request current data for vendor records.
• Provide back up as requested to other accounting assistants.
• Perform Accounting corrections for GL String/POET
• Perform check runs and maintenance.
• Monitoring and managing daily AP status to ensure invoices are processed timely and prompt pay discounts are taken.
• Responsible for more high level of complex activities.
• Monitor new vendor and vendor maintenance process.
• Monitor vendor payment method internally and externally.
• Assist with Special Projects assigned by AP Manager

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Tuition Reimbursement
• Flexible Work Schedules including compressed work week and telecommuting opportunities to work remotely up to 40%
• Life Insurance
• 401K
• Long Term Disability (LTD)
• Short Term Disability (STD)
• Employee Assistant Program (EAP)
• Paid Leave Benefits