Administrative Assistant

The Administrative Assistant promotes a welcoming atmosphere to parishioners and community members via phone calls and visits to the parish office. Manages and maintains the parish calendar for liturgies, celebrations of sacraments and parish events/meetings. Direct communications appropriately between Pastor, parishioners, vendors and staff. Record and maintain parish sacramental registers and parish database.

Requirements

• Welcoming: Create, promote, and maintain a welcoming atmosphere for staff, parishioners, and visitors so they feel the hospitality of the St. Francis of Assisi community.
• Scheduling: Facilitate and schedule the use of parish facilities for the following: Maintain pastor’s parish calendar, scheduling of all Masses and maintain the Mass intention book, scheduling of infant baptisms, scheduling of other parish events, schedule priests for Masses, penance services, retreats, etc. as needed, schedule parish facilities, develop and maintain a calendar that identifies the time, date, and name of organization as well as the room schedule for use, coordinates key check-out for use of facilities.
• Communications: Prioritize and direct all communications of parish events and the pastor’s correspondence to keep everyone informed of the ongoing activities to build up the community.
• Record: Record and maintain all sacraments received at the parish and update parish census database with this information to enable current and future generations to access accurate information.
• Other Responsibilities: Attend all staff meetings, perform copy services for parish office and organizations as requested, prepare correspondence as needed, keep informed of and comply with diocesan and local policies and regulations concerning primary job function, handle walk-in and mail-in receipts; log and secure in accordance with Archdiocesan internal controls and parish procedures, train and supervise qualified front desk volunteers, maintain front desk reference manual with current information.

Benefits

• Paid Holidays/Holy Days (vary by location)
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability