The Director of Facilities Management will oversee the day-to-day operations of the Facilities Management Department to ensure that each location is staffed, clean, and well-maintained and that the staff are highly trained and supported in their respective roles.
Requirements
- Works with facilities managers and with the support of Human Resources to recruit, train and supervise porters, handypersons, and superintendents as needed.
- Conducts all necessary paperwork to on-board all new staff.
- Handles all non-administrative call-out, vacation and personal time coverages with assistance from managers.
- Develop and manage a mentoring program for new staff where initial training is conducted and on-going training and meetings are held to ensure success as a member of the Facilities Management team.
- Oversee all timecards to ensure that staff are entering time that is accurate on a regular basis, approves all time-off requests as well as bi-weekly timecards for payroll.
- Reviews and approves all requests for time-off and works with Executive Assistant to add approved time-off requests to time-off calendar in Outlook.
- Each Facilities Management staff member (porters, handypersons, and superintendents) must have a daily routine in the form of a schedule. Ensure that these are accurate and that each member of staff is following them.
- Conduct any investigations as necessary and file a report to Human Resources and Legal as required.
- Supervise facilities managers to ensure that their primary responsibilities are being managed and that excellent service is being provided.
- Oversee promulgation and submission of all six-month and annual performance reviews for staff so that they are conducted fairly and with an eye towards sharing strengths and areas for improvement with each member of the team.
- With the help of the Administrative Manager, maintain and share the vendor list with all managers and superintendents.
- Conduct regular superintendent and full department meetings with an agenda for each and at which there is open time for staff and superintendents to share issues and concerns.
- With the help of the entire team, develop a quarterly training program so that regulatory requirements as well as departmental and Agency goals are met.
- Maintain all SDS binders for each Agency location.
- Be sure that all mandated and departmental health, life and health safety standards are maintained throughout all buildings.
- Work with outside vendors as needed to maintain HVAC and other equipment as necessary.
- Ensure that all Agency owned and leased HVAC equipment and building systems are maintained in a proactive manner.
- Oversee all aspects of the CMMS system (Dematic Sprocket) to keep up-to-date and address issues as they arise.
- Develop bi-weekly open work order reports for all managers and superintendents and follow-up in a timely manner to provide excellent service across the Agency.
- Serve as part of the Leadership Team of Facilities Management and represent the department with other directors, managers and executive team members.
- Work with others team members to continue development of Standard Operating Procedures.
- Work with AVP to review all DOB, FDNY, DEP, DOT violations and work with others to remedy violations and work with expediting to cure violation with respective agencies.
- Work with AVP to make sure that all regulatory requirements are conducted in a timely manner.
- Must have the ability to manage small fit-outs and upgrades and be able to manage work from general contractors and sub-contractors as needed.
- Must be able to read and understand architectural plans and be able to evaluate work in-progress to ensure that quality work is being conducted on behalf of the Fortune Society.
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Visa Sponsorship
- Four Day Work Week
- Generous Parental Leave
- Tuition Reimbursement
- Relocation Assistance
