Senior Administrative Assistant

This position provides high-level administrative and operational support to executives and assists in the efficient function of the office.

Requirements

• Provide high level administrative support to the Executive team.
• Maintain the executive's calendar(s): work with both external and internal individuals to schedule meetings as needed by the executive, arrange for meeting rooms or facilities, make, and confirm travel plans.
• Build relationships with key partners, both internally and externally
• Participate in special projects and taskforces, as assigned.
• Prepare and submit expense reports on behalf of the executive
• Foster a positive team environment.
• Ensure confidentiality of internal and external data
• Assist with employee engagement events
• Order and monitor office/kitchen supplies and order replacements as needed
• Assist with arranging and overseeing onsite vendors.
• Stocking of supply rooms and kitchens while keeping organized
• Maintain tidiness of kitchens and boardroom
• Ensure boardroom is prepped with refreshments and snacks as needed for the executive team.
• Manage officemanagement.com email box to review all requests
• Work with Senior Workplace Manager to ensure all maintenance requests are scheduled and completed by vendors.
• Act as main point of contact for office employees to ensure that security is aware of all visitors.
• Oversee mailroom as directed by Senior Workplace Manager

Benefits

• Competitive compensation
• Health, Dental, Vision, Life, Disability options
• 401K retirement savings plan
• Paid vacation, federal and floating holidays
• Maternity/Paternity Pay
• Career advancement opportunities
• All the tools you'll need to be successful