Loyola Marymount School of Film & Television (LMU SFTV) seeks a proactive, detail-oriented Executive Assistant (EA) to provide high-level strategic and administrative support to the Dean of SFTV.
Requirements
- Manage and maintain the Dean's calendar, coordinating and prioritizing a high volume of meetings, travel, and events
- Prepare executive expense reports, invoice payments, and other ad hoc budget items
- Prepare presentations and decks for meetings, retreats, offsite, etc. and support the creation of proposals for donors and strategic partners
- Lead the daily operations of the dean's office, performing or supervising office staff and student workers
- Anticipate the needs of the school and the Dean, taking proactive steps to address challenges, resolve conflicts, and streamline operations
- Maintain current knowledge and inform the Dean of all SFTV activities including screenings, events, guest speakers, and any external industry activities relevant to SFTV
- Act as the main liaison between the Dean and all internal stakeholders including SFTV senior leadership, faculty, staff, students, university leadership, and administrative services across campus
- Act as a representative of the Dean as directed in external relationships regarding SFTV, including but not limited to donors, the Board of Regents, the Board of Trustees, alumni, and parents
- Respond to a wide variety of inquiries and issues from faculty, staff, students, and the public on behalf of the Dean
- Supervise and support the hiring, appointment, promotion, and tenure processes on behalf of the Dean for full-time faculty positions
- Supervise the processing of grants, stipends, and other special awards granted by the SFTV dean's office
- Coordinate with SFTV's Marketing and Communications partner to produce internal and external communications on behalf of the Dean
- Coordinate with dean's office staff, Director of Industry Relations, and Marketing and Communications regarding opportunities to highlight the school and tracking alumni, student, and faculty accomplishments
- Organize various events, offsites, and meetings at the direction of the Dean, ensuring all logistics are handled
- Provide support on special projects, conducting research, preparing reports, and assisting with the management of key initiatives
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
