Executive – IT Asset & Procurement Coordination

Responsible for handling procurement coordination activities related to IT-based hardware and services, including switches, IP phones, licenses, and renewals.

Requirements

• Source and coordinate with the procurement team to get network hardware and Software (e.g., desktops, Laptops, switches, routers, IP phones) from approved vendors.
• Manage quotation requests (RFQ/RFP), price comparison, and vendor negotiations.
• Track and maintain inventory of IT assets and licenses.
• Coordinate with the IT operations team to ensure timely renewal of software licenses, warranties.
• Maintain accurate records of purchases, contracts, and invoices.
• Evaluate vendors based on price, quality, and delivery performance.
• Create and update procurement documents such as purchase orders (POs) and vendor agreements.
• Maintain procurement compliance as per company policies and audit requirements.
• Track delivery and installation of hardware; escalate vendor delays if needed.
• Collaborate with finance for payment processing.