Administrative Assistant, Art & Design (Temporary/Short-Term Assignment)

The Art & Design Assistant role is key to supplying our Adult imprints with the materials needed to sell our books. This position's tasks include clearing permissions, negotiating fees and appropriating rights for artwork and photography, issuing purchase orders and FED forms, and trouble shooting with accounts payable for freelancer payments.

Requirements

• Clearing permissions, negotiating fees and appropriating rights for artwork and photography
• Issuing purchase orders and FED forms, tracking and processing invoices, and archiving records
• Trouble shooting with accounts payable for freelancer payments
• Strong tracking skills for finding art ownership that is archival or found online
• Working with our legal department to approve art usage
• Negotiating and clearing art with movie studios
• Creating 3D mock ups for Sales and Publicity
• Supplying Sales, Ad/Promo, Subrights, Marketing and Editorial with covers and files
• Managing the information on the DAM and the weekly Art Update that feeds to all Adult imprints
• Working with the Digital and POD groups to keep our covers up to date and cleared in a timely fashion. Tracking rights of archival covers.
• Managing design and art credit information and font clearances on covers
• Inputting production jacket/cover effects in TMM server.
• Photo and Art research
• Managing and assigning art department mechanical routings
• Overseeing the supplemental presentation for Sales Conferences which requires basic Indesign, Acrobat and Photoshop skills.
• Coordinating and recording Jacket meetings
• General Ad Min support: Manage/order art and office supplies, schedule meetings, filing, retrieving, and back up of cover art files

Benefits

• Medical
• Dental
• Vision
• 401(k) plan
• Life insurance coverage
• Disability benefits
• Tuition assistance program
• PTO