Executive Assistant (New Grad 2026)

We're a Series C startup looking for an Executive Assistant to provide high-impact support to our co-founder and Chief Product Officer. You'll manage calendars, meetings, communication flow, travel, and operational cadence, while also representing executives in meetings and driving follow-ups when they are unavailable.

Requirements

• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
• Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.
• Act as proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.
• Draft, edit, and send communications on behalf of executives with strong executive presence and clarity.
• Serve as the primary point of contact between executives and internal leaders, external partners, and vendors.
• Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.
• Support the full leadership cadence (weekly business reviews, staff meetings, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
• Build and continuously improve systems, templates, and processes that enhance executive productivity.
• Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.
• Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan