Office Coordinator

The Office Coordinator position acts as the face and voice of TransPerfect, coordinating the overall organization of the office and providing daily support to the Executive team.

Requirements

• Professionally screen and transfer a high volume of incoming calls
• Greet and interact with clients, vendors and visitors
• Responsible for appearance of the reception, conference room, pantry, and common office areas, including cleanliness
• Scan / upload incoming invoices and send scans to Accounts Payable
• Open, sort, and distribute incoming correspondence
• Sign for and track FedEx / UPS / Messenger packages
• Prepare refreshments for client meetings
• Order office and pantry supplies
• Assist with travel itineraries and arrangements
• Assist in coordinating and maintaining the office space, telephone lists, security badges, and office keys
• Assist with coordinating office events
• Perform general office work for Operations, HR, Recruitment, and Managers as needed
• Act as a point of contact for equipment/services/operations issues in the office
• Create and maintain records ensuring accuracy and validity of information
• Maintain calendars, schedule meetings and appointments
• Record meeting minutes
• File and retrieve corporate records, documents and reports
• Research and analyze data, preparing documents for review and presentation by boards of Directors, Executives and Committees
• Perform support tasks for Senior Executives as needed
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Serve as the main point of contact for building management and local vendors
• Provide general administrative support
• Work directly with other international offices and teams to assist with project needs
• Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan
• Visa Sponsorship
• Four Day Work Week
• Generous Parental Leave
• Tuition Reimbursement
• Relocation Assistance