The Office Coordinator position acts as the face and voice of TransPerfect, coordinating the overall organization of the office and providing daily support to the Executive team.
Requirements
- Professionally screen and transfer a high volume of incoming calls
- Greet and interact with clients, vendors and visitors
- Responsible for appearance of the reception, conference room, pantry, and common office areas, including cleanliness
- Scan / upload incoming invoices and send scans to Accounts Payable
- Open, sort, and distribute incoming correspondence
- Sign for and track FedEx / UPS / Messenger packages
- Prepare refreshments for client meetings
- Order office and pantry supplies
- Assist with travel itineraries and arrangements
- Assist in coordinating and maintaining the office space, telephone lists, security badges, and office keys
- Assist with coordinating office events
- Perform general office work for Operations, HR, Recruitment, and Managers as needed
- Act as a point of contact for equipment/services/operations issues in the office
- Create and maintain records ensuring accuracy and validity of information
- Maintain calendars, schedule meetings and appointments
- Record meeting minutes
- File and retrieve corporate records, documents and reports
- Research and analyze data, preparing documents for review and presentation by boards of Directors, Executives and Committees
- Perform support tasks for Senior Executives as needed
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Serve as the main point of contact for building management and local vendors
- Provide general administrative support
- Work directly with other international offices and teams to assist with project needs
- Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Visa Sponsorship
- Four Day Work Week
- Generous Parental Leave
- Tuition Reimbursement
- Relocation Assistance