The Executive Administrator to the CEO is a highly visible and strategic position responsible for ensuring the CEO and executive leadership team operate efficiently, effectively, and with maximum impact.
Requirements
- Act as a partner to the CEO, anticipating needs and aligning priorities across the business.
- Manage and track the CEO’s top priorities, ensuring focus on the most critical initiatives.
- Coordinate work across Finance, HR, Operations, and other executive stakeholders.
- Support and help run organizational operating rhythms, including OKRs, quarterly planning, and executive team meetings.
- Track progress, analyze and report on strategic initiatives, commitments, milestones, and risks.
- Follow up with leaders to ensure decisions are executed and outcomes are delivered.
- Oversee complex and dynamic calendars for the CEO and other C-suite members.
- Schedule high-priority meetings, briefings, and appointments with efficiency and foresight.
- Manage domestic and international travel, including itineraries, logistics, and expense reporting.
- Draft, refine, and manage internal communications, announcements, and high-visibility messages on behalf of the CEO.
- Act as a representative of the executive team in internal and external communications.
- Prepare talking points, presentations, and materials for board meetings and key executive engagements.
- Ensure consistent, clear messaging and alignment across the organization.
- Screen and triage executive email inboxes to ensure timely responses and prioritize critical issues.
- Lead high-priority, ambiguous, or cross-functional projects where no clear owner exists.
- Conduct business analysis and prepare insights to support CEO-driven initiatives.
- Manage sensitive or confidential matters with the utmost discretion.
- Provide support for board activities, company events, and other strategic engagements.
- Oversee general office operations, including supplies, maintenance coordination, and equipment needs.
- Maintain a professional, efficient, and well-functioning office environment.
Benefits
- Vacation: minimum of two (2) weeks
- Sick days: 5 days
- Holidays: 12 days; 8 standard and 4 floating
- 401(k) retirement plan
- Medical, dental and vision
- Life insurance
- Short-term disability
- Voluntary long-term disability
