Executive Assistant

The Executive Assistant (EA) provides vital administrative and project support for the Data Science Institute (DSI) Faculty Leadership and Executive Director. The EA supports leaders by prioritizing competing requests, proactively securing resources, and using independent judgment to escalate matters appropriately and to ensure smooth and effective operations.

Requirements

• Maintains the DSI Faculty Directors and Executive Director’s calendars
• Coordinates high-priority meetings with faculty, administrators, research partners, and external stakeholders
• Manages speaking and media requests for domestic and international events
• Monitors and handles sensitive internal and external communications
• Coordinates domestic and international travel arrangements
• Organizes on- and off-campus meetings
• Prepares and coordinates letters of recommendation, faculty reports, conflict of interest statements, and other institutional documents
• Assists with course materials and exams
• Responsible for purchasing necessary goods and services for DSI Faculty Directors and Executive Director
• Ensures excellent service and high-level business support delivery
• Reimburses external vendors, submits invoices and requisitions using Oracle
• Engages in high levels of interactions with faculty, researchers and staff for committee work or information
• Provides confidential and high-level administrative support for a leader
• Initiates correspondence and other written materials under own signature or for signature of the leader
• Triages emails and telephone calls for action
• Resolves routine and complex inquiries
• May act as liaison to Board of Directors
• Performs other related work as needed

Benefits

• Paid time off
• Health insurance
• Retirement plan
• Other benefits