Executive Assistant & Office Coordinator
UtilidataAnn Arbor, Michigan, United States
Posted January 2, 2026
90000 - 110000 USD year
Full Time
About the Company
Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure
Job Description
We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration.
Requirements
- Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team
- Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders
- Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment
- Support the People Operations Manager on HR projects as assigned
- Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events
- As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services
- Coordinate workspace setup and first-day logistics for new hires
- Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce
Benefits
- Competitive compensation
- Flexible paid time off
- Health, dental, vision, and employer-match 401k
