AP & AR Specialist

We are seeking a detail-oriented Accounts Receivable (AR) and Accounts Payable (AP) Analyst to join our finance team. The role involves overseeing both accounts receivable and accounts payable functions, ensuring accurate, timely processing and management of financial transactions. The ideal candidate will have a strong understanding of accounting principles and the ability to work efficiently in a fast-paced environment. German language proficiency is essential.

Requirements

• Manage and monitor customer accounts, ensuring timely collection of payments.
• Process and apply customer payments in accordance with company policies.
• Reconcile AR ledger to ensure accurate reporting and address discrepancies.
• Work closely with the sales team to resolve any customer billing inquiries or issues.
• Prepare and send out customer invoices, ensuring they are accurate and timely.
• Analyze aging reports and take proactive action on overdue accounts.
• Assist in preparing weekly/monthly AR reports for management review.
• Ensure compliance with internal policies and procedures regarding credit and collections.
• Process vendor invoices and ensure timely and accurate payment processing.
• Handle vendor inquiries, resolving issues related to payment or invoicing discrepancies.
• Reconcile AP ledger and resolve any discrepancies.
• Prepare and process weekly/monthly payment runs, ensuring compliance with payment terms.
• Maintain accurate and up-to-date vendor records.
• Ensure timely filing of all AP documentation for audit purposes.
• Support the finance team with any ad-hoc accounting tasks or special projects.
• Assist in the preparation of financial statements and reports as needed.
• Ensure compliance with relevant accounting regulations and company policies.
• Continuously seek ways to improve processes for efficiency and accuracy in both AR and AP functions.