The Talent Acquisition Specialist is responsible for sourcing, screening, and onboarding qualified candidates to support the staffing needs of multiple companies managed by Enterprise Management. The position involves close collaboration with department heads, HR staff, and hiring managers to ensure workforce needs are met in a timely and compliant manner.
Requirements
- Post job openings and manage applicant tracking systems across multiple organizations
- Conduct phone screens, candidate assessments, and interview coordination with hiring teams
- Create and maintain candidate pools for high-volume, mission-critical roles
- Maintain weekly hiring activity reports and provide regular updates to HR leadership
- Draft and send offer letters, facilitate reference checks, and initiate background screenings
- Coordinate new hire onboarding and orientation in partnership with HR generalists
- Manage onboarding and offboarding processes for positions the Specialist recruits for
- Participate in employee orientation tasks
- Attend and participate in regular HR and team meetings
- Maintain a centralized list of approved staffing agencies and coordinate with them
- Advise the payroll unit of caseload assignment at onboarding
- Ensure payroll adds or removes new and terminated employees from master compensation sheets
- Based on position title, ensure the appropriate supervisor is assigned to new hires in Paycom
- Draft and issue all new hire offers/contracts based on job descriptions, budget, and role-specific guidelines
- Enroll all new hires into orientation by scheduling orientation dates and assigning a lifecycle liaison
- Ensure all active job descriptions in Paycom with assigned position seats remain posted through a corresponding requisition at all times
- Sponsor Indeed ads only for vacant positions
- Screen all applicants daily
- Ensure continuity of services during personal absences by designating ranking staff to assume responsibilities
- Respond to voicemails within 2 business hours
- Acknowledge email inquiries within 1 business hour
- Initiate resolution of intranet tickets within 4 business hours
- Represent Enterprise Management at job fairs, career events, and community outreach activities
- Maintain strong relationships with universities, training programs, licensing boards, and community partners
- Collaborate with compliance and credentialing staff to ensure all hires meet required qualifications
- Conduct workforce data analysis to monitor time-to-fill, turnover, and sourcing trends
- Recommend enhancements to recruitment platforms, outreach efforts, and employer branding strategies
- Assist the supervisor with any work-related tasks as requested
- Remain informed and compliant with regulations and standards
- Support the maintenance of a safe work environment by participating in drills and safety trainings
- Maintain confidentiality of all records
- Participate in external and internal audits/surveys
- Contribute to quality assurance and performance improvement plans
- Assist with updating job descriptions, career pages, and hiring forms
- Support internal mobility programs and employee referral initiatives
- Respond to applicant inquiries and ensure candidate experience standards are upheld
- Assist with temporary staffing agency coordination and contract tracking
- Participate in HR special projects
