Legal Secretary - Global Transportation Finance

Vedder Price's Chicago office is seeking a GTF Legal Secretary to provide support to attorneys and paralegals. The role involves preparing and editing financial transaction documents, managing travel arrangements, and providing high-level client service.

Requirements

• Prepare, revise, format and finalize a wide variety of legal documents
• Assist attorneys with new client applications, conflict checks, engagement letters, waiver letters and auditor response letters
• Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
• Prepare and submit expense reports and vendor invoices
• Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements
• Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for travel both in the U.S. and abroad
• Arrange client and group meetings with calendar appointments and other hospitality arrangements
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
• Other duties as assigned

Benefits

• Competitive Salary
• Bonus Program
• Retirement Planning
• Health and Wellness
• Paid Time Off
• Professional Development
• Employee Recognition
• Work-Life Balance
• Additional Perks